Mail.app Proper Set up on MaxOSX for IMAP

09/24/06 | by JAdP | Categories: Computers and Internet

Apple's intuitive interface is often far less than intuitive. The main reason to chose IMAP as one's email protocol is to have control of one's email, in any folder, any mailbox, from different email clients, including thick clients on more than one machine, or through webmail. This includes drafts and sent email, and even trash and junk. While Apple's Mail.app 2.x seems easy to set up to work with IMAP, there are some tricks. I've been trying to figure them out since I got my parents their iMac, and, with the help of my partner, Clarise, Mail.app is working great with IMAP on my MacBookPro.

Open the Mail application and select Mail > Preferences from the menu bar, then select the Accounts section of the Preference dialogue.

Select the "plus" sign in the lower left corner to indicate that you wish to set up a new account.

From the Account Type selection menu, chose IMAP.

In the Account Description field, provide something meaningful, not the default given; I like to use some shortened form of the email address, something like myNameDomain.

Your email address is the address to which you want folk to send email to you on that account - this may or may not be the same as your userName requested later. For example, on one account, my username consists of my initials and a bit of my last name, but my email address is my full name with dots and underlines: Joseph.A.di_Paolantonio@companyDomain.com.

Then click "continue".

The next screen will be for incoming email and you'll need to have your Incoming email server for IMAP, your username [which may or may not include the at-sign and domain.name] and your account password. Note that Mail will only allow you to set up one account for each server/userName combination.

Clicking on continue gets you to th Outgoing server information screen. Some ISPs now use email authentication methods which match the sender's email address to the mail server's domain; and other ISPs block using any other SMTP servers but theirs. This can be a problem. The firewall on your Mac or between your Mac and wild, wooly Internet, to block port 25, which is used by SMTP. Some mail hosts will allow SMTP to connect on port 587 [like dot-Mac] and others will use 2525, or still other ports. Another oddity is that Mail.app doesn't seem to handle SMTP AUTH properly, so if you were told that you need to have authentication for your SMTP server, using your userName and password, you MAY fail to connect during Mail.app's checking its ability to connect with your SMTP server. Any of these things can cause your set up to fail at this point. Now, if you have authentication checked, and know that you don't use kerboros or any other fancy authentication schemes, uncheck authentication - the fact that you just authenticated with the IMAP incoming mail server may have authenticated you on the SMTP side as well. If all goes well, you should see a screen with your account information.

Now we come to the part of how to set up the account so that Mail.app works as one would expect a well behaved MUA, or mail client, for IMAP to work. Under Mailbox Behaviors, check the options to have Draft, Sent, and maybe even Junk and Trash emails stored on the server. BUT YOU ARE NOT DONE. Mail needs to be told WHERE to put this email on your server, that is, you need to explicitly tell Mail.app what server folders match the Sent, Draft, Junk and Trash mailboxes in Mail.app. BUT... You can't do this until after you've finished setting up the account.

Next go to Advanced, and the defaults for Enable this Account [checked], Include when automatically checking for new mail [checked], Compact mailboxes automtically [checked and greyed out], the location of the account directory, and Keep Copies of Messages for Offline Viewing [drop down menu with All messages and their attachments selected] should be fine.

Here's what works for our mail servers at TeleInterActive.net [Courier IMAP] for getting those IMAP folders to sync up nicely. CHECK "Automatically synchronize changed mailboxes" and LEAVE IMAP prefix path BLANK. Port 143 is the default for IMAP, and SSL is up to your ISP or mail host or organization or whoever hosts your IMAP mail. Even if SMTP authentication was turned off, chance are you'll need Authentication here - either password or one of those fancy schemes.

And now we loop back to the need for telling Mail.app what server folders to use for Sent, etc mail. Once you have finished setting up your account [sometimes Mail.app asks if you want to save changes and sometimes not], Mail.app will subscribe to and sync with ALL the folders on your IMAP server for that account. This is great if you want all your email in this client, not so much if you don't, but I haven' seen nor conjured a way to get around this.

Once, Mail.app has your folders showing - and it can go quickly, even for me with hundreds of sent emails in that folder - you can now select the folder where your sent email is stored on the folder server, such as sent-mail or Sent, and then chose Mailbox from the menu > Use this Mailbox for > and then chose Sent, Drafts, Trash or Junk. I've seen sent-mail or Sent, Drafts, Trash or trash or Deleted, and Junk or Spam. You may have something else, but chances are you know what they are on your server. Do this for each of the four types, or 1 or 2 or 3 types if you didn't select all four to be saved on the server, and Mail.app will show those folders under the Sent, Draft, Junk and Trash mailboxes, using the account's descriptive name, and your server folder no longer are presented in Mail.app under the account. This can get confusing if you have multiple IMAP accounts, because you can click on the Sent Mailbox and see all the messages you sent from all the accounts. You can click on the account name under Sent and just see those sent messages.

I am also accustomed to having different identies for each account, matching aliases I use for different folk with whom we do business. [Helps us track who sells email addresses to spammers or to reply for "generic" accounts that are forwarded to indivudual accounts.] Mail.app only allows one account to be set up for each IMAP server/UserName pair, so we can't use the email address field to set up an account for each identity, and I don't see another way to do so. Update: There is a way. I found it by accident. I was setting up another account, and my mouse cursor was hovering over the email addresses input box when this appeared: "Enter one of more email addresses, separated by commas." More details and screenshots are in my post "Multiple Identies".

Thunderbird is still the best IMAP MUA, but sucks for syn'g with a Palm. I would love to see a Thunderbird plugin for the Palm desktop on Windows, or to continue to integrate with the iCal and Address Book apps on MacOSX.

I started looking for a solution to making Mail.app work properly with IMAP since I bought my parent's iMac some months ago. But, since they keep everything in their inbox or delete it, and only have their one account, I got around Mail.app seeming inability to save to the server's Sent folder by having Mail.app BCC them on each email they sent. I found many hundreds of forum and Apple support posts from people with the same problem, articulated in different ways. I found many, sometimes contradictory answers. What I've given above is a combination of several responses on several fourms, some of which I can't find anymore.

I hope this helps others with the same problem.

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SLED10 under Parallels on Vate Network Problem Solved

09/23/06 | by JAdP | Categories: Computers and Internet, Computers and Internet, Open Source

I downloaded the iso image of the installation DVD for Novell SUSE Linux Enterprise Desktop [SLED] 10 for x86 32 -bit architecture. The installation went very well, other than it stalled during the network configuration test. This test includes downloading the latest release notes, and has a "results" field and "abort test" button. After two hours [I'm patient] I clicked on "abort test" and the results showed "failure".

Machine and versions:

  • MacBookPro17 with MacOSX 10.4.7, all current updates, standard configuration [1 GB RAM, 120 GB at 5400 rpm hdd]
  • Parallels Desktop for Mac Build 1848.2
  • SLED 10-0-20060923-132957 configured for use with laptop
  • VM set up wtih Bridged Network Adapater enabled, connect at start up, using the default adpater. The adapter is the Realtek 8029(AS). Using the airport 802.11g


When checking network status within SLED running under Paralles, it shows packets received and sent, but I couldn't get out to anything, and the network status is NOT CONNECTED.

I've tried setting up the wireless network in SLED, but that didn't help, nor did I really expect it too.

Then I noticed the network icon down in the right corner of the status bar. Click on it, select wired network, the "working" icon should show up spinning, and low and behold, it connects.

And all is wondrous well. :>>

 

Adding Apps to Vate

09/21/06 | by JAdP | Categories: Computers and Internet

Now that Parallels and some additional operating systems are in place, I've moved the majority of my corporate and personal files over from my nearly dead Dell laptop, Druid, to my new MacBookPro17, Vate. The only files I haven't moved are those in MyMusic, which include all my Audacity projects for our podcasts, podcasts to which I subscribe and my iTunes and other music. To move that directory over the network was estimated by Vate at 30 hours. I'll move them by firewire drive sneaker net over the weekend. I will be trying Garage Band to edit the podcast we're recording on Friday, and maybe I'll stick with that, maybe I'll go back to Audacity - we'll see.

Now, I'm adding apps. Some new, like Adium X for multi-protocol IM using libgaim, but using the Aqua UI. It seems to work great - even better than Y!M for the Mac as for as interoperability with the Windows version goes. After my last update to Y!M on Windows, I could no longer chat with my parents who were using Y!M from their Mac.

One old friend that I've added is RSSowl. This is a great open source feed reader. I exported my syndicated feeds as an OPML directly to Vate's drop box in my public folder and imported it to RSSowl. Worked perfectly. How often can you say that about software?

I've purchased the Missing Sync, but it looks like I need to add the Palm Desktop and Conduits first.

Then will come adding X11 from the Mac installation disc, and then openOffice, though maybe Sun's StarOffice is better - I've used both in the past, but I need to check out the latest versions of each now.

And I have to see if I can convert my Adobe Acrobat Professional license from Windows to Mac, or if I even need to.

Lot's to do, lot's to do.

 

WinXPsp2 in Parallels

09/19/06 | by JAdP | Categories: Computers and Internet

In and amongst the normal work, Clarise and I installed Parallels on Vate, and then added the first Guest OS, WindowsXP with SP 2, well actually, Windows XP with SP1 and then many updates to get to the point where we could update it to SP2 - and the first program we installed was TrendMicro PC-cillin. :p And right now, and for the next few hours, my files are coming over from my lastest dead Dell with no more video to the new MacBookPro17. They'll reside in a Parallels Shared Folder, allowing access from either the MacOSX or WindowsXPsp2. The next Guest OS will be SLED10, but that's for another day.

Parallels is pretty amazing, though I must admit to some trepidation when the familiar Windows blue screen [of installation] appeared in a window in my Mac, and even downright fear when the installation process said it would be formatting the hard drive with NTFS. But all went amazingly well, and amazingly quickly.

Very cool.

 

Impressive Battery Life

09/17/06 | by JAdP | Categories: Computers and Internet

By habit, I ran Vate, my MacBookPro, on battery until the low battery warning came on, after fully charging it. Today, doing RTFM, I see that the proper procedure is

  1. Fully Charge the battery
  2. Run the laptop on the power adapter for at least two hours
  3. Run the laptop on battery until the unit goes to sleep because the battery is fully drained
  4. Leave the unit sleeping or off for at least five hours
  5. Recharge the unit fully

Yesterday and today, with light usage, the MacBookPro17 seems to be able to go over 6 hours on battery. I've run a DVD, watched a video of the Scobles checking out meat at Cunha's Country Store [Say hi to Bev for me] and have done some web surfing, conducted some searches on Mac Mail and Courier IMAP, set up some RSS feeds in Safari [though I will be installing the Mac version of RSSowl after I get parallels and its partitions set up], and listened to our latest podcast on our OSS blog.

Impressive.

 

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I'm Joseph A. di Paolantonio and this blog has two main foci: my interest in food, and my interest in the future. This provides a look into my personal life, and is separate from my consulting work…though there will be overlap. I am an independent researcher, working as a strategic consultant and I'm an executive with over 20 years of commercial experience with a technical interest in the intersection of Internet of Things, with advanced data management and analysis methods. I view data science as a team activity, and I feel that the IoT must be viewed as a system. I am leveraging my past activities to understand the adoption and impact of the IoT; first, as a system engineer in aerospace, where I developed Bayesian risk assessment methods for systems within the Space Transportation System (including the Space Shuttle), Extreme Ultraviolet Explorer, Gravity Probe B, and many more, and second, as a enterprise data warehousing, business intelligence and analytics professional. Between my aerospace and IT careers, I indulged my hobby of cooking by starting a food company, Montara Magic, centered around my chocolate sauces. My education combined chemistry, mathematics and philosophy. I performed research into molten salt fuel cells in graduate school, and in photovoltaic materials for a short time in industry. The lure of bringing the human race into space was strong, and when I was offered the chance to combine my chemistry and mathematics skills to develop new risk assessment and system engineering methods for space launch and propulsion systems – I couldn't resist. I perform independent research and strategic consulting to bring value from the Internet of Things, Sensor Analytics Ecosystems and data science teams.I am a caregiver, a lover of science fiction and speculative fantasy, and my passion to learn has led me to a pilot's license, an assistant instructor in SCUBA, nordic and alpine skiing, sea kayaking, and reading everything I can, in as many topics as I can.

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